School Logo

Charlotte County Public Schools

Back to Case Studies

Building Capacity with Interoperability

The Challenge

The IT staff at Charlotte County Public Schools (CCPS) faced an ever-growing burden when dealing with roster data. Forced to write custom scripts for 30+ vendors, manually upload and download data, manipulate spreadsheets, and copy/paste information between programs, the team was wasting precious time and resources on a task that can and should be automated. In some cases, vendors required different formats and processes to transfer the data. The task was both cumbersome and unsustainable. Ultimately, when a last-minute decision was made to update their Student Information System (SIS), causing a landslide of manual work to be done, district leaders recognized it was time for a change.

Choosing Roster Server

District leaders at CCPS ultimately selected ClassLink to help manage their digital resources and rostering, and by mid-2017, rolled it out district-wide. The team spent a few days gathering their files and in just a few days, they were up and running with Roster Server. From those first few days of setup, to ongoing customer support, Roster Server and the ClassLink team behind it has made the jobs of Charlotte’s IT staff that much easier.  Charlotte found a partner in ClassLink that offers best-in-class service and support every step of the way.

The Outcome

Through ClassLink LaunchPad, Charlotte has managed to simplify access to all of its digital resources. With Roster Server, delivering class rosters is now scalable and infinitely easier.  A process that would historically take the district 2 hours each day, now simply requires a 2-minute review. Having Roster Server in place has given the team back hours each day, time they can better spend solving problems instead of writing scripts.

“I had no previous experience with OneRoster. Once you get a grasp of how it integrates with vendors, it’s a no-brainer. Why didn’t we do this 5 years ago!”

Robert Scott
Charlotte County Public Schools