Grapevine-Colleyville ISD, TX

Leveraging Single Sign-on to Improve Access and Save Money

Challenge

When Grapevine-Colleyville ISD started investing in a large number of digital resources, they recognized the need to aggregate apps and simplify access. IT staff were getting overwhelmed with manual rostering tasks, which stretched anywhere from 45 to 90 days into each school year, forcing teachers to play catch-up from day one. With the development of their Lead 2021 Plan, which prioritized relevant and resourceful technology to expand student resources, district leaders began evaluating single sign-on providers with an eye towards creating efficiency and saving money over the long term.

Solution

In 2017, Grapevine-Colleyville adopted ClassLink for its ease of setup, intuitive interface, and high-level of support. Students, teachers, and staff benefit from having one-click access to their applications and files on the cloud or school network from any location and device. Berger noted, “The value and most exciting part of ClassLink, is that it keeps evolving, so our investment keeps evolving.” The district began using ClassLink for its award-winning SSO solution, but is now taking advantage of additional features like Roster Server for swift and secure delivery of class roster to publishers using the OneRoster® open data standard, ClassLink Analytics, the Parent Portal, and its next generation account provisioning tool, OneSync.

Outcome

Only 18 months into the relationship, Grapevine-Colleyville ISD Launchpad logins continue to climb – a sure sign that the IT team made the right choice. The ability to easily aggregate and distribute their library of resources with One Click access means staff are able to focus on education, teachers recover instructional time, and students spend more time on task. District leaders use ClassLink Analytics to monitor resource usage and find it is useful for informing renewal decisions. The district is excited to leverage OneSync by summer 2019 to fully automate their account provisioning. OneSync will replace two outdated, inefficient software systems, which will save the district $25,000 per year.

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“We are now able to focus on education rather than managing products.”
Kyle Berger
Grapevine-Colleyville ISD

Categories  |  Analytics, SSO

PROJECT LEAD

headshot_circlemask_288x288_0000s_0006_Duncanville-Kyle-Berger
Kyle Berger

Chief Technology Officer
kyle.berger@gcisd.net
(817) 251-5200

INDUSTRY
Education, PreK-12

PROFILE
Grapevine-Colleyville Independent School District is based in Grapevine, Texas, and has a total student enrollment of 14,000 across 11 schools.

CHALLENGE
With exponential growth in the number of digital applications at Grapevine-Colleyville ISD, students and teachers struggled to locate and remember logins for all of their resources. To foster a better user experience, streamline rostering, and maximize their return on investment, district leaders looked to find a flexible single sign-on solution (SSO) with robust features such as usage analytics, a parent portal, and OneRoster® support.

SOLUTION
Grapevine-Colleyville ISD evaluated several SSO providers before selecting ClassLink. In the first year and a half since adoption, usage rates climbed steadily and the district continues to find new ways to utilize ClassLink’s products: “Without a doubt, you have to look at a product like ClassLink where you find a partner who is always listening, always evolving their product offering, and always ahead of the trends on interoperability.”

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